Software House NiceDMS
NiceDMS modern IT system
NiceDMS is a comprehensive management of employee records through a digital system. This module makes it possible to transfer traditional paper documentation to an IT system, making the management of employee personnel files more efficient and secure.
NiceDMS - How does it work?
The NiceDMS IT system module enables the digitisation of employee documents, transforming paper files into e-files. Scanning and adding an electronic signature or employer seal, provides easy access and additional security. Documents are viewed in the archive using a built-in browser with watermarks. New documents can be saved directly in a variety of formats, and a form wizard allows templates to be created and metadata to be automatically completed.
Electronic monitoring of documentation
3. effective retention management
On the one hand, it is possible to define a global retention period for a publication, during which all its data is automatically protected. On the other hand, it is possible for each file to be assigned an individual retention period by the lead application.
4. Full control and data security
Full control over documents, data files thanks to change tracking. Audit of modifications including period of change and responsible person. Secure deletion and destruction of archived data by authorised users.
1. Modern archiving
Direct saving of input documents in any format. A built-in document form wizard allows you to prepare templates for frequently used letters. Property fields are automatically completed when the metadata form is filled in.
2. universal compatibility
View documents, find information, work with Nicesoft e-Akta wherever you are, on any device such as a computer (Windows, Linux, MAC), phone and tablet (Windows Mobile, Android, iOS) or via web browsers (Internet Explorer, Safari, FireFox, Chrome).
The implementation of NiceDMS allows the transfer of paper employee records to the secure digital system, which significantly improves the management of personal files. Thanks to NiceDMS you will gain rapid access to documents, automation of personnel processes and full control over shift history and retention dates. Find out how modern solutions can revolutionise your records management.
Impact of NiceDMS for review
NiceDMS can significantly improve a company's document review process through the digitisation of documents. Conversion of documents into digital form makes all files easily accessible, enabling faster review and analysis of materials. The system automatically records all changes, providing a complete history of modifications and facilitating audits.
Management documentation.
E-acta
Supervision of personnel records through the system NiceDMS offers many benefits, including the possibility to identify the physical location where the documents are stored. Digitisation of documents, by adding detailed information on the location, This makes it much easier to identify where specific documents are stored. Such a process contributes to more efficient management of office space.
By digitalising documentation, employees save the time they would otherwise spend searching for it and can focus on more valuable tasks. System NiceDMS makes conversion of documents into digital form and organisation of documentation becomes simple and intuitive.
As part of the module e-Act it is possible to maintain a complete, legally compliant electronic employee file. The system allows documents to be versioned and, thus, provides a full transparency of operations. The intuitive interface allows quick implementation and comfortable operation even by people with no experience of DMS systems.
Advantages our system
- Order in documents - intuitive structure, central repository, automatic categorisation
- Automation of work - workflow, OCR, notifications, fast document flow
- Full control - access management, auditing, change history
- Remote access - work from anywhere, also mobile
- Security - encryption, backups, RODO compliance
- Integration with ERP/OCR - automatic import of data from invoices and other systems
- Digitisation of circulation - No more paper, scanning, electronic signatures
- Rapid implementation - example: operational installation in catering in 2 weeks
- Higher efficiency - fewer errors, quick access, better organisation
Check out our other services
We are involved in marketing and IT systems. You can order a system from us CRM, dedicated solutions, our UTM (system for network security), monitoring working time for employees, SEO positioning, copywriting, creation of web pages and more.
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Frequently asked questions
(FAQ)
Here you will find answers to many questions
related to NiceDMS.
NiceDMS is a modern IT system for the comprehensive management of employee records in digital form. It enables the transfer of traditional paper files to the IT system, which improves the efficiency and security of document management.
- Intuitive review of employee documents.
- Direct scanning of documents into the system.
- Automatic completion of forms and metadata.
- Managing the physical location of documents.
- Track change history and audit modifications.
- Secure deletion and destruction of archived data.
Yes, NiceDMS supports all popular web browsers and operating systems, including Windows, Linux, MAC, as well as mobile devices running Windows Mobile, Android, iOS.
The system allows a global retention period to be defined for publications and individual retention periods to be defined for individual files, helping to meet statutory document retention periods.
NiceDMS introduces additional security against unauthorised access, with the ability to add watermarks to documents and track all changes to the system. Authorised users have full control over documents and can securely delete archived data.
Yes, the system has a built-in form builder that allows the creation of templates for frequently used documents, which streamlines the process of managing employee records.
For a quote on NiceDMS, contact us via the contact form available on our website.
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