Time registration system and integration with systems

Time registration system RCP - basic information

T&A system is, in a nutshell, a tool for keeping records of working time in a company, enabling full automation of this process. It is a solution aimed at entrepreneurs who use manual methods of controlling working hours in their organisation and are looking for proven ways to manage human resources more effectively - and thus save more time and money. RCP programmes significantly streamline tedious and repetitive HR processes, relieving the burden on employees who previously had to deal with it personally.

The time and attendance system is used for the comprehensive planning, recording and accounting of working time. The tool collects and analyses various data on the working hours of individual employees and departments in the company, and then converts them into transparent information that enables employers to effectively monitor and manage staff working time.

The core functionalities of the RCP system include:

• Employee records. The tool provides easy access to the personal data of your company's employees, including information such as length of service or full-time equivalent. Added to this are functions for the automatic recording of events such as employee entry and exit, start and end times, lateness, absences, etc.
• Planning of schedules and creation of rosters. The module allows a ready-made work schedule to be automatically created for each employee. In doing so, it takes into account aspects such as working hours, holiday requests and current restrictions under applicable labour laws. The generated schedules can later be freely edited.
• Time accounting. The system is capable of effectively accounting for working time in selected periods, e.g. monthly (night hours, overtime) or throughout the accounting period, facilitating the calculation of wages. Information is collected on the basis of readings from recorders or activities recorded in the electronic online system (when using RCP computer software).
• Generation of working time reports. The employer is able to create a variety of reports depending on the current demand. These can include information such as the work schedule or the available overtime limit for individual employees.
• Application registrations. The ability to quickly create and manage employee requests, such as requests for leave, overtime or sick leave. The automatic circulation of information and documents improves the efficiency of control and allows the convenient management of employee time and absence data.

It is worth emphasising that a standard working time recording system uses 2 components, i.e. a recording device (the so-called working time recorder) and an identification card or pendant assigned to a specific employee. Such a solution eliminates the risk of mistakes or misrepresentation and, at the same time, meets the requirements of the Labour Code and the National Labour Inspectorate.

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How to record employees' working time using an RCP system?

Time and attendance software allows you to conveniently control and monitor working time in various environments: offices, warehouses, industrial plants or shops. And what does this process look like in practice?

1. An employee comes to the workplace and registers the start of work in the RCP system.
2. The employee works during the hours specified in his/her schedule.
3. The employee finishes his/her shift and records the end of work in the RCP system.

There are a number of different ways of recording working time that work well for companies that work onsite, in a hybrid model or that operate solely on a remote working basis.

Examples of time recorders:

• Proximity cards - allow for efficient recording of the start and end of work and can also act as employee badges.
• PIN code - an individual digital code assigned to a specific employee, which is entered at the recording terminal.
• Mobile devices - users can use their mobile devices as recorders, using Bluetooth, NFC or related mobile apps.

Examples of time recording methods:

• PIN code-enabled readers;
• working time recorders based on RFID or NFC technology (for cards, special key fobs, etc.);
• biometric readers.

RCP time recording. What are the main benefits of this tool?

Find out what benefits you can look forward to by integrating time and attendance systems in your company.

• precision of data and full compliance with labour legislation;
• effective automation;
• convenient access and easy operation;
• employee satisfaction and satisfaction;
• greater work discipline;
• cost savings;
• convenient integrations with other IT systems.

Time and attendance system integrations with other systems - what is worth knowing?

The RCP system can be integrated with other business programmes responsible for controlling specific areas of the company. The cooperation of the RCP system with external IT tools brings many benefits, such as increased management efficiency, reduction of errors, automation of processes and more effective reporting. Here are some examples of systems with which RCP can be integrated.

ERP systems (Enterprise Resource Planning

Integration with the ERP system enables employee time data to be synchronised with financial, HR and production data. This makes processes such as payroll, resource planning and project management more efficient.

HRM systems (Human Resource Management) - human capital management

Linking RCP to HR systems allows HR data such as working hours, holidays, overtime and more to be automatically updated. For example, attendance data can be used to analyse absenteeism patterns, which helps with HR planning and strategic decision-making.

Personnel and payroll systems

Integration with the payroll system simplifies the process of calculating payroll based on recorded working time - all necessary data is sent automatically from the RCP programme to the human resources system. This solution minimises the risk of errors and reduces the amount of manual work needed to process payroll. Traditional methods of time recording, such as manual forms or paper spreadsheets, do not stand a chance against technology that automates all key activities.

Integrated access control and time registration systems

The integration of time and attendance and access control systems (including alarm and intruder alarm systems SSWiN) makes it possible, among other things, to monitor the entrances and exits of employees from different company zones. This gives a more complete picture of attendance and movement within the company.

Project management systems

Integration with these systems allows tracking of the time spent working on specific projects and tasks, facilitating billing and performance analysis.

Reporting and data analysis systems

Data from the RCP can be exported to analytical systems, making it possible to create advanced reports, analyses and forecasts on employee working time and productivity.

How to integrate RCP with other company systems?

Integration of T&A systems with other systems in the company can be carried out in various ways, depending on the technology and needs of the company, e.g. through APIs, middleware, or dedicated integration modules. Before starting integration, it is worthwhile to carefully analyse the company's needs and technical capabilities in order to choose the most suitable solution.

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