RCP system for recording working time. What functionalities does it have?

What is the RCP System for recording working hours?

RCP is a tool for the automatic recording and billing of working time for employees employed by a given company. Classic versions of this system consist of two elements – a time clock (this can also be special controllers, card readers or proximity cards) and software. Employees approach their cards to the reader when entering and leaving work, and data about these events goes to the database, where it is saved and stored.

Electronic time and attendance systems are becoming an increasingly popular choice, consisting exclusively of software. Such programmes can be operated from any device – a computer, tablet or smartphone. This is a recommended solution for companies that allow for remote or hybrid working.

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A time tracking system – which companies can use it?

In accordance with Polish personnel and payroll regulations, every company is obliged to keep records of the working time of individuals employed within the enterprise – regardless of whether it is a small company or a corporation employing hundreds or thousands of people. This obligation is regulated by the Labour Code (Article 281 point 6), and failure to comply with it carries a significant fine for the employer.

In theory, a time tracking system can be managed using… a pen and paper with an attendance sheet. However, in the long run, such a solution is inconvenient, causes a lot of problems, and also creates scope for errors or falsification.

This is why more and more companies from various industries are deciding to implement an electronic time and attendance system. Which entities should choose an RCP system?

• Businesses in administration and marketing – a time tracking and registration program is an ideal solution for companies working remotely or in a hybrid model.
• Industrial companies – the RCP system allows for easy scheduling of working hours for warehouse workers and production staff.
• Construction companies – thanks to the functions of the electronic RCP system, it is possible to monitor the work of specialists working in the field.
• Medical facilities – organising the working hours of medical staff in hospitals, clinics and other facilities will be significantly simpler thanks to the use of a proven RCP system.
• Businesses in the HoReCa sector – managing work schedules in hotels and restaurants can be problematic due to complex, irregular rosters. The RCP programme will be ideal here.
• Educational institutions – the time and attendance registration system allows for simple management of teachers' and lecturers' work.

Check the key functionalities of the RCP system

The RCP system allows for much more than just registering employees' clock-in and clock-out times. The extensive functionalities of this software enable the collection and analysis of all key information regarding working time – including, among others, the number of overtime hours, work breaks, or holiday requests. A clear insight into this data streamlines the execution of daily tasks and translates into more efficient operation of the entire enterprise.

Effective time tracking

The RCP system allows for the full recording of working time, taking into account every event. You can monitor employee attendance status, start and end times, lateness, break duration and frequency, early arrivals, or late departures. The program also provides information regarding holidays, sick leave, and other planned absences.

Employees can conveniently control and record their working hours from the employee portal, where they also have the option to add comments to individual events. Functionalities for supervisors (e.g. management staff), the HR department, and other company employees allow for easy management and verification of working hours in the form of electronic records, which ensures the smooth running of all operations.

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How the RCP system works – work time analysis

In the system RCP It is possible to control the working time spent on the execution of specific tasks or processes at individual production stages. In this way, it is easy to determine how long employees are engaged in their duties and how much time they actually need to complete selected tasks.

Work schedule management

The online scheduling function saves time, money, and paper. It allows you to manage the working time of specialists from every area of your company, working in different modes – stationary, remote, shift-based, etc. By planning your schedule online using the RCP system, you can conveniently check for any inconsistencies, such as overlapping schedules, insufficient hours for daily or weekly rest, etc. You can also use the automatic work schedule creation function by configuring basic data. The generated schedule can then be modified as desired.

Generating readable reports

At any time, you can download email reports from selected RCP system modules, or set up automatic dispatch daily, weekly, or monthly. All the most important information will be sent to your email inbox, allowing you to easily manage it and make key decisions regarding the company's operations and the work of individual employees.

Calculating overtime and wages

One of the main functionalities of the RCP system is the ability to automatically calculate salaries and additionally worked hours.

• Overtime – efficient settlement through time off or payment, manager approval of overtime, improved clarity by limiting the accumulation of individual minutes.
• Wages – a simplified wage system based on hours actually worked, with automatically calculated amounts for each employee.

Holiday request management

With the electronic leave request function, you gain control over the submission, planning, and approval of leave in your company. All processes are fully automated, and management is possible via a web browser or mobile device. You can personalise the leave request and approval process, defining, among other things, the individuals responsible for processing them.

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Online Time Tracking System – Modern Work Recorders

Employees can record their working hours using professional time recorders, such as:

• Time recording system using QR codes – utilising identifiers with an individual QR code;
• NFC time clock – devices equipped with NFC reader technology are a well-known and secure solution guaranteeing data accuracy and security;
• IP68 time recorder – a rugged mobile device, an ideal choice for construction companies, for example;
• photo-registration – a solution preventing a card from being scanned by an employee who is not its holder;
• smartphone – by downloading the appropriate app, the phone can be transformed into a mobile time tracker.

Integration with other systems

A very common solution, particularly for large companies, is to combine RCP tools with other software – for example, with a system for controlling access to data or a specific area of a building, or even with a facility security system. Such installations use advanced time and attendance recorders based on employees' biometric characteristics.

Easy export of data to the HR and payroll system

Reports and summaries generated in time registration systems can be exported to external programmes for managing core business processes – including to an ERP system that organises HR and payroll matters.